Four quotes. Five criteria. One recommendation the buyer can defend.
Every buyer we meet has a story about a vendor that won a PO because their reply was first into the inbox. Polymr takes the inbox sort out of the equation. Quotes get parsed the moment they arrive, converted to landed cost on your standard incoterm, scored against weights you set, and put in front of the buyer with the recommendation already explained. The buyer can override. The override is logged.
One RFQ, four vendors, every line side by side.
Below: the comparison view for one open RFQ. Line items run down the rows; the four responding vendors run across the columns. Each cell shows the unit price and the lead time quoted. The lowest landed price on each row is tinted, and the "recommended pick" badge sits on the column that wins the bundle. The buyer sees exactly the scoring the recommendation used.
RFQ-4821 · quote comparison
6 lines · 4 vendors · award pending buyer · all responses in
| Line | V-218 · Acmerecommended pick | V-201 · Northstarresponded | V-244 · Pacificresponded | V-301 · Riverbendresponded |
|---|---|---|---|---|
PMR-HF-22 qty 320 | $22.4014d | $23.1521d | $22.8528d | $24.1018d |
PMR-BR-08 qty 640 | $3.0514d | $3.1814d | $3.2221d | $3.4014d |
PMR-CN-44 qty 440 | $1.8521d | $2.0414d | $1.7828d | $1.9221d |
PMR-SR-FK qty 240 | $2.2021d | $2.3421d | $2.1814d | $2.4128d |
HW-B8-A325 qty 1,120 | $0.187d | $0.2114d | $0.1914d | $0.187d |
HW-W8-SPL qty 1,120 | $0.067d | $0.0714d | $0.0714d | $0.067d |
| Bundle landed | $ 26,892 | $ 28,140 | $ 27,418 | $ 29,210 |
The award card is the buyer’s sign-off.
The comparison produces a recommendation; the award card commits it. Recommendation on the left, the queued downstream actions on the right. Approve and the PO sends, the decline notes go out, and the audit entries write. Override and the same queue runs against the buyer’s pick instead, with the reason captured.
V-218 wins on incumbent OTD and bundled freight. V-244 wins PMR-4406 on lead time. Cumulative landed cost $26,892 vs single-vendor $27,418.
- 1Send PO to V-218 for lines PMR-4031, PMR-4124 (qty 820)
- 2Send PO to V-244 for line PMR-4406 (qty 320)
- 3Decline V-201 . V-301 with templated note
- 4Log award . scoring snapshot to ledger
Awards become tracked POs the same hour.
Approved awards land in the PO list below. Vendor, value, ETA, status. The slip tag on PO-84179 is the same fact the receiving workflow uses to draft a recovery; one record, two screens.
Procurement orders · tracked
6 open · 4 vendors · live ETA from ASN feed · refreshed 09:42
| PO | Vendor | Lines · top item | Amount | ETA | Status |
|---|---|---|---|---|---|
| PO-84231 | V-244 · Pacific | 1 · PMR-CN-44 | $ 814.00 | 2026-06-14 | in transit |
| PO-84228 | V-218 · Acme | 4 · PMR-HF-22 | $ 10,408.00 | 2026-06-10 | acknowledged |
| PO-84212 | V-201 · Northstar | 2 · PMR-BR-08 | $ 2,036.00 | 2026-06-05 | in transit |
| PO-84198 | V-218 · Acme | 3 · PMR-4406 | $ 1,728.00 | 2026-06-03 | partial · 60% |
| PO-84179 | V-218 · Acme | 3 · PMR-CN-44 | $ 1,240.00 | 2026-06-08 | + 9d slip |
| PO-84156 | V-301 · Riverbend | 2 · HW-B8-A325 | $ 268.80 | 2026-06-01 | received |
Four plants, overlapping SKUs, partly overlapping vendor lists.
Anonymised engagement with an industrial-components operator consolidating four plants. The scoring view surfaced cross- plant vendor overlap that used to hide in four separate buyer mailboxes; landed-cost convergence followed within the quarter.
- Situation
- Four plants procured overlapping SKUs from partially overlapping vendor lists. Each site ran its own planner and its own approved-vendor file. Central operations saw a roll-up only at month-end.
- What was breaking
- PMR-4124 bearing race was bought by three plants from three vendors at unit costs spanning 18%. Plant-level POs were sent before central could batch them. Vendor consolidation was a slide deck, never an action.
- Planning + purchasing
- Quote-to-procure
- Margin and bottleneck analysis
Where vendor scoring connects upstream and down.
The packets that feed this queue come from the quote-to-RFQ workflow. The award decisions land in the same record the margin workflow reads. Industry context tells you where the biggest lever sits in your shape of plant.
Quote, engineering, RFQ
The packets feeding this queue are produced by the quote-to-RFQ workflow. The output of that workflow is the input to this one.
Margin and bottlenecks
Scoring decisions become facts in the operational ledger. The margin workflow reads those facts to attribute outcomes back to the awards.
Industrial components
The industry view: multi-plant consolidation, where vendor scoring is the lever that moves the most landed cost.